Under supervision, performs advanced accounting support, bookkeeping and statistical reporting and recording activities and/or leads the work of a unit performing these tasks; processes accounts payable and receivable; posts financial transactions to automated accounting system; researches and audits claims for accuracy and completeness; balances statements and produces fiscal reports; assists in budget preparation and projections; may assist in the development and implementation of an account records system and automated system; performs related duties as required. The eligible list established will be used to fill full-time, part-time, limited-term, and extra-help positions. Currently, there is one (1) limited-term position in the department of the Auditor-Controller. This class is characterized by the responsibility to perform advanced journey level and paraprofessional accounting support tasks; applies extensive knowledge and understanding of departmental record keeping procedures; provides technical expertise in department/program processes related to unit function and/or leads the work of others. This class is distinguished from the Accounting Supervisor in that the latter has the full scope of supervisory responsibility, in addition to performing complex paraprofessional accounting functions. Position requires judgment to apply broader aspects of established practices and procedures to situations where there are limited accepted standards or precedents. Position works towards assigned objectives sometimes adopting or modifying methods and standards to meet variation in controlled situations. Job duties can be learned from formalized instruction or apprenticeship of moderate duration.
Under supervision, performs advanced accounting support, bookkeeping and statistical reporting and recording activities and/or leads the work of a unit performing these tasks; processes accounts payable and receivable; posts financial transactions to automated accounting system; researches and audits claims for accuracy and completeness; balances statements and produces fiscal reports; assists in budget preparation and projections; may assist in the development and implementation of an account records system and automated system; performs related duties as required. The eligible list established will be used to fill full-time, part-time, limited-term, and extra-help positions. Currently, there is one (1) limited-term position in the department of the Auditor-Controller.
This class is characterized by the responsibility to perform advanced journey level and paraprofessional accounting support tasks; applies extensive knowledge and understanding of departmental record keeping procedures; provides technical expertise in department/program processes related to unit function and/or leads the work of others. This class is distinguished from the Accounting Supervisor in that the latter has the full scope of supervisory responsibility, in addition to performing complex paraprofessional accounting functions. Position requires judgment to apply broader aspects of established practices and procedures to situations where there are limited accepted standards or precedents. Position works towards assigned objectives sometimes adopting or modifying methods and standards to meet variation in controlled situations. Job duties can be learned from formalized instruction or apprenticeship of moderate duration.
May lead the work of a unit of accounting/clerical staff; assigns, monitors and reviews the work for completeness, accuracy and adherence to policies and procedures; provides technical expertise in the resolution of problems; trains new employees in department/program policies and procedures related to assigned function; participates in the evaluation process by monitoring and reporting on work performance. Processes accounts payable; receives and examines invoices, statements for services rendered, and other billing documents to verify receipt of goods and services, arithmetical accuracy and payment discounts; prepares vendor claims by classifying expenditures, noting payee data, recording goods and services received and calculating payment amount according to established procedures; obtains necessary authorizations/signatures; audits claims and warrants issued; balances and/or reconciles account records. Processes accounts receivable; receives and examines charts, files, client records, and other statements of service provided and/or materials used to determine charges; prepares and monitors journal entries and statements to clients/customers/third party payers, noting payer data, recording materials/services provided and calculating amount due; receives payments on accounts and issues receipts; researches and takes necessary action to collect on bad checks/accounts. Posts financial transactions to manual and/or automated accounting systems; examines accounts for, and corrects posting errors; adjusts, balances and reconciles accounts, bank statements, petty cash funds, deposits, financial reports, client/customer files/charts and other documents; monitors expenditure and revenue reports; prepares requests for fund transfers. Researches, compiles, computes and prepares statistical and/or fiscal reports of departmental programs and services to meet management information needs and/or funding source reporting requirements; assists in budget and funding proposal development by maintaining work production statistics, calculating actual costs, or projecting future costs based on established formulas or procedures; calculates fees. Receives and responds to inquires and complaints from employees, property owners, vendors, clients and others; researches account records; provides explanation of procedures and processes. Completes claim reports to obtain federal and state funding allocations; calculates pay distribution; creates expenditure worksheets; calculates federal and non-federal person count and specialized department statistics. Maintains automated, as well as, manual files for financial data storage and retrieval. Inputs payment information in automated system; balances payments against deposit report; prepares deposits; responds to inquiries concerning payments; processes forms, refunds and dishonored checks; proofs delinquent tax listing for publication and delinquent redemption abstracts; researches payment records for erroneous payment; opens, processes, and deposits payments daily; provides public with current and accurate tax information; enforces collection of delinquent accounts. May conduct securities trades and overnight investments in absence of supervisor; may conduct wire transfers; receives and verifies collateral from investment firms; calculates and pays County bearer bonds; verifies deposits. May reissue and process warrants; coordinates status of, and logs information regarding warrants; maintains database regarding investigation activity; oversees submissions to the tax intercept program. Performs a variety of general tasks; operates typewriters, personal computers, copiers and other office equipment; composes routine correspondence and/or prepares notices/forms of action taken; prepares documents to attach wages, retrieve funds from tax intercepts or attach liens to property; researches forwarding addresses on returned bills, warrants and/or correspondence; may perform administrative tasks in support of work unit operations. Copies, compiles, collates, transcribes, files, and posts data and/or information following a schema or plan for the purpose of recording, referencing, describing, or reporting information for work assignments or advising others; records, files, enters, and/or stores data and information such as that associated with financial statements, non-routine correspondence, eligibility guidelines, product specifications, welfare counseling, marketing surveys, coaching, technical operating manuals, materials utilization schedules, inventory utilization schedules, procedures, policies, methods, explanations, and guidelines. Evaluates operational performance of assigned account records systems; assists information system experts and vendors in upgrading and managing the automated system; performs as system administrator for divisions local area network and/or assists with correcting problems with automated systems and/or equipment; creates/develops reports using databases to meet billing and reporting requirements. May manage vehicle information for Solano County; may maintain vehicle records, applications for registration, surplus equipment sales and inventory records; may process all Department of Motor Vehicle required renewal and registration applications.
Considerable knowledge of accounting and/or routine statistical principles, practices and techniques; the use of manual and or automated accounting systems; the functions and operation of assigned work unit; information storage and retrieval techniques; record-keeping methods; public contact techniques; data compilation and presentation techniques; general office practices and procedures. Depending on assignment, applicants must demonstrate skill in the operation of 10 key adding machines or automated accounting systems; skill in leading the work of others. Ability to understand, interpret and explain laws, regulations, and policies governing program operations; apply bookkeeping and/or routine statistical principles, practices and techniques; use automated information storage and retrieval equipment; collect and compile data to prepare narrative and/or financial or statistical reports; maintain accurate records and document actions taken; proofread and/or edit for errors in input and/or arithmetical computation; communicate effectively with people of diverse socio-economic backgrounds and temperaments; organize and prioritize own work assignments and the work of others; make routine and complex arithmetical calculations; edit errors in narrative, financial, and statistical records and reports; maintain confidentiality of information; recognize and respect limit of authority and responsibility; establish and maintain cooperative working relationships; make decisions and independent judgments in non-routine situations; projects consequences of decisions; work with an automated accounting system.
Two (2) years full-time work experience as an Accounting Clerk II or Accounting Clerk III, or equivalent AND One (1) of the following: A.A. in Business Administration, OR A.S. in Accounting, OR A total of sixty (60) semester or ninety (90) quarter units from an accredited college; 6 semester or 9 quarter units must be in principles of accounting.
All candidates must submit a copy of their college degree (verifying the degree, date earned and it must clearly show area of specialization) or transcripts (verifying the courses and units completed). Failure to submit your degree or transcripts within 5 days from the final filing date will disqualify you from the recruitment. Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact your local college or university to learn where you can obtain this service. PLEASE NOTE THE FOLLOWING: Any applicant, who indicates that they have a college degree or have taken any college units, must provide proof, even though the position may not require a degree or college units. Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The results must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact your local college or university to learn where you can obtain this service. THESE TWO CERTIFICATES MUST BE SUBMITTED TO THE DEPARTMENT OF HUMAN RESOURCES. Failure to submit the required certificates will result in immediate disqualification from further consideration in the recruitment process. Each certificate cannot be more than twelve (12) months old at the time of application, must be from an accredited school or other agency and include testing agency name, date tested and examiner’s signature.
All candidates must submit a copy of their college degree (verifying the degree, date earned and it must clearly show area of specialization) or transcripts (verifying the courses and units completed). Failure to submit your degree or transcripts within 5 days from the final filing date will disqualify you from the recruitment. Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact your local college or university to learn where you can obtain this service.
PLEASE NOTE THE FOLLOWING:
Any applicant, who indicates that they have a college degree or have taken any college units, must provide proof, even though the position may not require a degree or college units.
Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The results must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact your local college or university to learn where you can obtain this service.
THESE TWO CERTIFICATES MUST BE SUBMITTED TO THE DEPARTMENT OF HUMAN RESOURCES. Failure to submit the required certificates will result in immediate disqualification from further consideration in the recruitment process. Each certificate cannot be more than twelve (12) months old at the time of application, must be from an accredited school or other agency and include testing agency name, date tested and examiner’s signature.
None
Applicants are required to demonstrate intermediate spreadsheet skills through the passing of a County approved test.
"SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER" SALARY POLICIES - The starting salary is ordinarily the first rate shown on the front of the announcement. After satisfactory completion of approximately six months, a 5% salary advancement may be authorized. Thereafter, further increases are possible upon completion of additional periods of six months, twelve months, and eighteen months, assuming satisfactory service. Longevity, shift differential, bilingual, call back and stand by pay are provided for some classifications. Effective December 1, 1998, all new hires are required to participate in the Direct Deposit Program. HOLIDAYS & VACATIONS – Regular full time employees receive twelve paid holidays per year, and accrue vacation at the rate of ten days per year. After three years of continuous service employees accrue vacation time at the rate of fifteen days per year and at the rate of twenty days per year after ten years. Senior and Executive management positions start earning vacation at a higher rate. SICK LEAVE – Regular full time employees accumulate twelve sick leave days per year. RETIREMENT - The county is a member of the Public Employee’s Retirement System (PERS), and benefits are coordinated with Social Security. The County has reciprocity with all State PERS and County 1937 Act Retirement Systems agencies. PERS retirement for miscellaneous employees is based on a formula of 2.7% @55 with both employee and employer contributing. PERS safety retirement is based on a formula of 3.0% @ 50 or 2.0% @ 50 depending on the job classification. The County reports the employer’s contribution to PERS as salary, thereby increasing employees pay upon retirement. HEALTH BENEFITS - Employees and their dependents are eligible for vision and dental insurance with 100% of the cost paid by the County of Solano. The County also participates in a cafeteria medical plan administered by PERS HealthCare (eligibility is dependent upon job classification). EMPLOYEE ASSISTANCE PROGRAM - An Employee Assistance Program is also available. OTHER BENEFITS – Employees also may elect to participate in a deferred compensation and the credit union. All County employees are eligible to purchase auto and/or home owners, renter insurance from Liberty Mutual Insurance. This is a group policy and therefore receive substantial savings on premiums. Life insurance is also available for employees only.
"SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER"
SALARY POLICIES - The starting salary is ordinarily the first rate shown on the front of the announcement. After satisfactory completion of approximately six months, a 5% salary advancement may be authorized. Thereafter, further increases are possible upon completion of additional periods of six months, twelve months, and eighteen months, assuming satisfactory service. Longevity, shift differential, bilingual, call back and stand by pay are provided for some classifications. Effective December 1, 1998, all new hires are required to participate in the Direct Deposit Program.
HOLIDAYS & VACATIONS – Regular full time employees receive twelve paid holidays per year, and accrue vacation at the rate of ten days per year. After three years of continuous service employees accrue vacation time at the rate of fifteen days per year and at the rate of twenty days per year after ten years. Senior and Executive management positions start earning vacation at a higher rate.
SICK LEAVE – Regular full time employees accumulate twelve sick leave days per year.
RETIREMENT - The county is a member of the Public Employee’s Retirement System (PERS), and benefits are coordinated with Social Security. The County has reciprocity with all State PERS and County 1937 Act Retirement Systems agencies. PERS retirement for miscellaneous employees is based on a formula of 2.7% @55 with both employee and employer contributing. PERS safety retirement is based on a formula of 3.0% @ 50 or 2.0% @ 50 depending on the job classification. The County reports the employer’s contribution to PERS as salary, thereby increasing employees pay upon retirement.
HEALTH BENEFITS - Employees and their dependents are eligible for vision and dental insurance with 100% of the cost paid by the County of Solano. The County also participates in a cafeteria medical plan administered by PERS HealthCare (eligibility is dependent upon job classification).
EMPLOYEE ASSISTANCE PROGRAM - An Employee Assistance Program is also available.
OTHER BENEFITS – Employees also may elect to participate in a deferred compensation and the credit union. All County employees are eligible to purchase auto and/or home owners, renter insurance from Liberty Mutual Insurance. This is a group policy and therefore receive substantial savings on premiums. Life insurance is also available for employees only.
Based on the information provided in the application documents, the best qualified applicants will be invited for further examination. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of a resume screening, written and/or practical exam, oral interview, or any combination. Depending on the job class, candidates may need to successfully pass a post-offer drug screening test prior to employment. Information contained herein does not constitute either an expressed or implied contract. All potential new hires (including new contract employees) and employees considered for promotion to management, confidential positions or unrepresented will be subject to a background and refenece check after contigent job offer is accepted.These provisions are subject to change.
All additional application materials as requested in the job announcement, (ie. copies of diploma and/or transcripts, certificates, DD-214) must be submitted with the Document Cover Sheet and are due within five (5) calendar days of the final filing date or within five (5) calendar days from application submittal if the recruitment is Open & Continuous or Open until Filled. Please visit the County of Solano website, www.jobsatsolanocounty.com to apply. Any further questions can be directed to the Department of Human Resources, (707) 784-6170 open Monday-Friday, 8:00 a.m.-5:00 p.m. Paper applications may be completed in person during office hours. EOE/AA
It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: If you are a qualified individual with a disability, that is, someone who is able to perform the essential functions of the job, with or without reasonable accommodation, and need special testing arrangements, contact the Solano County Department of Human Resources at 707.784.4194, for a Request for Testing Accommodation by Applicants with Disabilities Form. This form should be received in the Human Resources Department within 5 days from the final filing date of the recruitment. A staff member will contact you and advise you how to proceed. IMPORTANT: If you are a Solano County employee with a disabling condition, and are unable to perform the essential functions of your present position with or without reasonable accommodation, you may be eligible for preferential certification to an alternative position. Please immediately notify the ADA Coordinator @ 707.784.4194 to initiate review of this option.
APPLICANTS WITH DISABILITIES: If you are a qualified individual with a disability, that is, someone who is able to perform the essential functions of the job, with or without reasonable accommodation, and need special testing arrangements, contact the Solano County Department of Human Resources at 707.784.4194, for a Request for Testing Accommodation by Applicants with Disabilities Form. This form should be received in the Human Resources Department within 5 days from the final filing date of the recruitment. A staff member will contact you and advise you how to proceed.
IMPORTANT: If you are a Solano County employee with a disabling condition, and are unable to perform the essential functions of your present position with or without reasonable accommodation, you may be eligible for preferential certification to an alternative position. Please immediately notify the ADA Coordinator @ 707.784.4194 to initiate review of this option.
PLEASE NOTE: All persons hired will be required to participate in the direct deposit program. HIRING PROCEDURES - Depending on the number of qualified applicants received, the selection process may consist of a resume screening, written and/or practical exam, oral interview, or any combination. Candidates must be successful in each part of the examination. For Civil Service positions, the appointing authority is entitled to certification of the top five candidates by score. DRUG FREE WORKPLACE ACT – Depending on the applicant’s job class, prospective employees may be required to undergo a Urine Drug Test in accordance with the Solano County Alcohol and Drug Free Workplace Policy once a conditional offer of employment has been made. Solano County employees are subject to the provisions of the Drug Free Workplace Act of 1988 and the California Drug-Free Workplace Act of 1990. MEDICAL EXAMINATION - Prior to appointment you may be required to pass a medical examination. Candidates are encouraged not to quit or give notice to present employers until the medical examination has been completed and passed. APPOINTMENT - At the time of appointment all candidates will be fingerprinted and required to execute an oath of allegiance to the United States and the State of California. You will also be required to offer proof that you are a lawfully admitted alien or U.S. citizen. EXAMINATION APPEALS - For Civil Service positions, individuals selecting to appeal their disqualification in any phase of the examination process must submit a written statement to the Director of Human Resources, within five calendar days of the receipt of the action, indicating the action being appealed, their specific basis for the appeal and the relief sought. PROBATIONARY PERIOD - All new positions are required to successfully complete a minimum probationary period of six to twelve months, depending upon the position. A probationary period does not apply to "at will" positions. EXTRA HELP APPOINTMENTS - Appointments may be made from an eligible list for extra help (up to 999 hours/fiscal year, no benefits) positions. DISASTER WORKERS - In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
PLEASE NOTE: All persons hired will be required to participate in the direct deposit program.
HIRING PROCEDURES - Depending on the number of qualified applicants received, the selection process may consist of a resume screening, written and/or practical exam, oral interview, or any combination. Candidates must be successful in each part of the examination. For Civil Service positions, the appointing authority is entitled to certification of the top five candidates by score.
DRUG FREE WORKPLACE ACT – Depending on the applicant’s job class, prospective employees may be required to undergo a Urine Drug Test in accordance with the Solano County Alcohol and Drug Free Workplace Policy once a conditional offer of employment has been made. Solano County employees are subject to the provisions of the Drug Free Workplace Act of 1988 and the California Drug-Free Workplace Act of 1990.
MEDICAL EXAMINATION - Prior to appointment you may be required to pass a medical examination. Candidates are encouraged not to quit or give notice to present employers until the medical examination has been completed and passed.
APPOINTMENT - At the time of appointment all candidates will be fingerprinted and required to execute an oath of allegiance to the United States and the State of California. You will also be required to offer proof that you are a lawfully admitted alien or U.S. citizen.
EXAMINATION APPEALS - For Civil Service positions, individuals selecting to appeal their disqualification in any phase of the examination process must submit a written statement to the Director of Human Resources, within five calendar days of the receipt of the action, indicating the action being appealed, their specific basis for the appeal and the relief sought.
PROBATIONARY PERIOD - All new positions are required to successfully complete a minimum probationary period of six to twelve months, depending upon the position. A probationary period does not apply to "at will" positions.
EXTRA HELP APPOINTMENTS - Appointments may be made from an eligible list for extra help (up to 999 hours/fiscal year, no benefits) positions.
DISASTER WORKERS - In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly.
The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
