Records Coordinator

Recruitment #17-783300-01

Approximate Salary:$57,565.35 - $69,971.04/year
Opening Date:1/27/2017 8:00:00 AM
Final Filing Date:3/14/2017 5:00:00 PM
Contact Information:Wendy Walker (707) 784-6119
Type of Recruitment: Open Competitive

 Go Back   View Benefits  Printer Friendly Version

INTRODUCTION

Planning for and Investing in the Future

The General Services Department provides essential support services to the County.  The Records and Information Management (RIM) Program ensures full legal compliance with the California Public Records Act for all County departments.  The RIM program is a full service records program, including the introduction of electronic document/content management.

 If you are seeking excitement and the opportunity to introduce technology for program enhancement, we welcome your application for the Records Coordinator position.

To learn more about the General Services Department, please visit: http://www.solanocounty.com/depts/genserv/mission.asp  

THE POSITION

The Records Coordinator plans, develops, administers and implements document support functions that affect all county departments and includes: (1) ensuring Records and Information Management Governance Policy compliance regarding document production, distribution, retention, and disposition; (2) administering work streams for the County's Records and Information Management (RIM) Program; (3) overseeing County records/electronic documents and scanning functions.

 

EDUCATION AND EXPERIENCE:

 

OPTION I:

Associates degree or higher from an accredited college or university with a major in Information Management, Library Science, Computer Science, Business or Public Administration or a closely related field.

 

AND

 

Experience:  Two years of full-time paid experience in records and information management, including archival records and electronic document management.

 

OPTION II:

Possession of one or more of the following certifications may be substituted for the education and experience requirements listed above.  Certified Records Manager (CRM) or equivalent as accredited by the Institute of Certified Records Manager (IRM) or Association of Records Manager and Administrators.

 

LICENSING, CERTIFICATION AND REGISTRATION REQUIREMENTS:

Applicants are required to possess a valid California Driver's License, Class C.

Note:  The driver's license must be kept current while employed in this class.

 

To view the job description for this position, please visit:

http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=25701 

BENEFITS

 Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage for the 2017 calendar year is $1430.11 per month. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage.

Dental and vision insurances for the employee and eligible dependents are paid 100% by the County.   

Solano County participates in CalPERS retirement and contributes to Social Security. 

The County observes 12 fixed, paid holidays per year.    

Vacation is accrued at approximately 10 days per year for the first 3 years.

Sick leave accrues at approximately 12 days per year.

Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30 and 35 years.

To view the benefits for a regular position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16512 

SELECTION PROCESS

3/14/2017    Deadline to submit application and any required documents.

4/4/2017   Tentative date for oral board exam for most qualified applicants.

Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Information contained herein does not constitute either an expressed or implied contract.

A minimum score of 70% is required to continue in the selection process, unless otherwise announced.

All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted.  These provisions are subject to change.

RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.

HOW TO APPLY

Please visit the County of Solano website,www.jobsatsolanocounty.com, to apply. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted with the Document Cover Sheet, available on the employment website: http://www.jobaps.com/Solano/sup/doccover.pdf or at the Department of Human Resources’ office,  and are due by the final filing date.

Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment.

Any further questions can be directed to the Department of Human Resources at (707) 784-6170 or at 675 Texas Street, Suite 1800 Fairfield 94533. The office is open Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA.

DOCUMENT SUBMITTAL REQUIREMENTS

How to Submit Your Documents
In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA  94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com.  When submitting documents in-person, by mail or by fax, include the recruitment title (Records Coordinator) and the recruitment number (17-783300-01).  If submitting documents by email include the recruitment title and recruitment number in the subject field.

SUPPLEMENTAL QUESTIONNAIRE

This Supplemental Questionnaire will be used to determine applicants’ qualifications for this position and whether they will continue in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely.  Omitted information will not be considered or assumed.  Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank.

Please note that the experience in your answers must be reflected in your employment history.

1

Please provide a specific example which demonstrates the breadth and depth of your experience with a records management program.

2

Share a records management related project in which you were the primary individual for driving change.  State the specific strategies you used and describe the outcome.

3

Describe your experience working with volunteers.  Include the capacity and specific projects in which you worked.

SUPPLEMENTAL INFORMATION

Background Checks;  The County will conduct a background check, a reference check and a physical on candidates prior to appointment to a position within this class.  The background check may include the State of California Department of Justice, the Federal Bureau of Investigation (FBI), the Child Abuse Central Index (CACI), and criminal checks in any City/County where the applicant has lived, worked or gone to school.

Independent Travel:  Incumbents may be required to travel independently, for example to perform work at other sites, to attend meetings with other County employees, at attend meetings with community organizations, etc.

VETERANS PREFERENCE POINTS

To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions.  A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE.  Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. 

Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score.  Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score.  Veteran’s preference points will only be added to passing scores in competitive open examinations.  

AMERICANS WITH DISABILITIES ACT

It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job.

APPLICANTS WITH DISABILITIES:  Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215.

This form must be received in the Human Resources Department by the final filing date of the recruitment.  Applicants will be contacted to discuss the specifics of the request.

SOLANO COUNTY

Click here to take a video tour of Solano County

The County of Solano offers a blend of agriculture, corporate business, cultural venues, festivals and events, and provides residents with many recreation and entertainment choices. The County is also home to Travis Air Force Base.

Solano County is centrally located and serves as a gateway to all that Northern California has to offer. The Napa Valley is less than 20 miles away, two world-class public universities (UC Berkeley and UC Davis) are 20 miles away, and both San Francisco and Sacramento are less than 40 minutes away. Day trips can also be made to South Lake Tahoe and Monterey.

With its strategic location, affordable housing, natural resources, responsible land use planning, and attractive quality of life, Solano County is a great place to live, learn, work and play.

County Population (January 2015): 429,522

The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.  

SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER


 

© Copyright 2017 County of Solano, California